• Invitation Only Leadership Events • United Kingdom & International
Talk to our team

Terms & Conditions

Last updated: 2 September 2026

These Terms and Conditions govern your use of https://www.smartmeetings.io/ (“Our Site”).

Please read these Terms and Conditions carefully. By using Our Site, you agree to comply with and be bound by them. If you do not agree, you must stop using Our Site.

  1. DEFINITIONS

In these Terms and Conditions:

“Content” means all text, images, graphics, audio, video, documents, branding, software, data and other material appearing on or forming part of Our Site.

“Events” means meetings, round tables, conferences, networking sessions and other events organised, promoted or facilitated by Us.

“Participant” means any person who applies to join, registers for, is invited to or attends an Event.

“We”, “Us” and “Our” mean SMART MEETINGS LTD.

  1. INFORMATION ABOUT US

Our Site is owned and operated by:

SMART MEETINGS LTD
Company number: 15541516
Registered in England and Wales

Registered office:

89 Wentloog Road
Rumney
Cardiff
Wales
CF3 3HD

London office:

Kemp House
152–160 City Road
London
EC1V 2NX
United Kingdom

Dubai office:

33A, Levels 41 and 43
Emirates Towers
Sheikh Zayed Road
Dubai
United Arab Emirates

Email: hello@smartmeetings.io

  1. ACCESS TO OUR SITE

Access to Our Site is provided free of charge.

You are responsible for making any arrangements necessary to access Our Site, including ensuring that your device, software and internet connection are suitable.

Our Site is provided on an “as is” and “as available” basis. We may alter, update, suspend or discontinue Our Site, or any part of it, at any time without notice.

We do not guarantee that Our Site will always be available, uninterrupted or free from errors. We will not be liable if Our Site is unavailable at any time or for any period.

  1. INFORMATION ON OUR SITE

The Content on Our Site is provided for general information purposes only. It is not intended to constitute professional, financial, legal, technical or other advice on which you should rely.

You should obtain appropriate professional advice before taking or refraining from taking action based on information obtained through Our Site or at one of Our Events.

We make reasonable efforts to ensure that Content is accurate and current. However, we do not guarantee that it is complete, accurate or up to date.

Event details, speakers, venues, topics, schedules and availability may change. We will make reasonable efforts to communicate material changes to affected Participants.

  1. APPLICATIONS, MEMBERSHIP AND EVENT ATTENDANCE

Submitting an application, enquiry or registration form does not guarantee membership, acceptance, an invitation or attendance at an Event.

We may review applications to determine whether a proposed Participant is suitable for a particular meeting, Event, membership group or audience.

We reserve the right to:

  • Accept or decline an application;
  • Request additional information;
  • Limit the number of Participants;
  • Amend an Event’s format, subject, venue, date or time;
  • Cancel or postpone an Event;
  • Refuse entry where reasonably necessary; or
  • Remove a Participant whose behaviour is disruptive, unlawful, unsafe or inappropriate.

Where separate booking, sponsorship, partnership, membership or Event-specific terms are provided, those terms will apply in addition to these Terms and Conditions.

If there is a conflict between these Terms and Conditions and Event-specific terms, the Event-specific terms will apply to the extent of that conflict.

You must ensure that any information submitted to Us is complete, accurate and current. You must not impersonate another person or submit an application on someone else’s behalf without authority.

  1. EVENT CONFIDENTIALITY AND CONDUCT

Our Events may involve confidential or commercially sensitive discussions.

Participants must respect the privacy and confidentiality of other attendees. Information shared by another Participant must not be published, recorded, attributed or disclosed outside the Event without that person’s permission.

Unless We expressly state otherwise, you must not photograph, film, record or livestream an Event or publish details identifying another Participant’s attendance.

You must behave professionally and respectfully towards other Participants, speakers, venue staff and members of Our team.

Harassment, discrimination, threatening behaviour, unauthorised solicitation and unlawful conduct are not permitted.

We may refuse admission or remove a Participant where We reasonably believe these requirements have been breached.

Nothing in this section prevents a person from making a disclosure required by law or reporting unlawful conduct to an appropriate authority.

  1. INTELLECTUAL PROPERTY RIGHTS

Unless specifically stated otherwise, all Content on Our Site belongs to or has been licensed to Us.

Content is protected by applicable United Kingdom and international copyright, trademark and intellectual property laws.

You may:

  • Access and view Our Site through a web browser;
  • Print pages for personal or internal business reference;
  • Download reasonable extracts for personal or internal business use; and
  • Save pages for later or offline viewing.

You must not, without Our prior written permission:

  • Reproduce, republish or distribute substantial parts of Our Content;
  • Sell, rent, license or commercially exploit Our Content;
  • Modify Content and present it as Our original material;
  • Remove copyright, trademark or ownership notices;
  • Use Our names, logos or trademarks;
  • Scrape, harvest or systematically extract Content or data; or
  • Use Our Content to create a competing product, service or database.

Our status, and that of any identified contributors or licensors, must always be acknowledged.

8. LINKS TO OUR SITE

You may link to Our Site provided that:

  • The link is made fairly and lawfully;
  • It does not damage or take unfair advantage of Our reputation;
  • It does not imply an association, endorsement or approval where none exists;
  • It does not use Our logo or trademarks without permission; and
  • The website containing the link is not unlawful, misleading, defamatory or harmful.

Framing or embedding Our Site on another website is not permitted without Our written permission.

We may withdraw permission to link to Our Site at any time.

  1. LINKS TO THIRD-PARTY WEBSITES

Our Site may contain links to websites, platforms and resources operated by third parties.

Unless expressly stated otherwise, We do not control or endorse those third parties and are not responsible for their content, availability, privacy practices or security.

You use third-party websites and services at your own risk and should review their terms and privacy policies.

  1. ACCEPTABLE USE

You may only use Our Site lawfully.

You must not:

  • Use Our Site for an unlawful or fraudulent purpose;
  • Submit false, misleading or unauthorised information;
  • Introduce viruses, malware or technologically harmful material;
  • Attempt to gain unauthorised access to Our Site or its underlying systems;
  • Attack Our Site through a denial-of-service or distributed denial-of-service attack;
  • Interfere with the operation or security of Our Site;
  • Harvest personal information from Our Site;
  • Send unsolicited or unauthorised advertising through Our Site;
  • Infringe another person’s intellectual property, privacy or other rights;
  • Impersonate another person or misrepresent your identity or authority; or
  • Use Our Site in a manner intended to harm, threaten, harass or deceive another person.

We may suspend or terminate access to Our Site if these Terms and Conditions are breached.

We may also issue a warning, commence legal proceedings, disclose relevant information to law enforcement authorities or take any other lawful action We consider appropriate.

  1. VIRUSES, MALWARE AND SECURITY

We take reasonable measures to maintain the security of Our Site, but We cannot guarantee that it will be completely secure or free from viruses or malware.

You are responsible for protecting your devices, software and data and should use appropriate security and antivirus protection.

You must not knowingly introduce malicious or technologically harmful material to Our Site.

Unauthorised access or attacks may constitute an offence under the Computer Misuse Act 1990. We may report suspected offences to the relevant authorities and cooperate with their investigations.

  1. OUR LIABILITY

Nothing in these Terms and Conditions excludes or restricts liability for:

  • Death or personal injury caused by negligence;
  • Fraud or fraudulent misrepresentation; or
  • Any other liability that cannot lawfully be excluded or restricted.

To the fullest extent permitted by law, We exclude all implied representations, warranties and guarantees relating to Our Site and its Content.

If you are using Our Site for business purposes, We will not be liable for:

  • Loss of profits, revenue, sales or anticipated savings;
  • Loss of business opportunities;
  • Loss of goodwill or reputation;
  • Business interruption;
  • Loss or corruption of data; or
  • Indirect or consequential loss.

We are not responsible for loss or damage caused by matters outside Our reasonable control, including internet failures, hosting failures, communications failures, cyberattacks, natural events, industrial disputes, government action, travel disruption or venue closures.

We do not accept responsibility for statements, opinions or information provided by speakers, Participants, partners or other third parties. Their views do not necessarily represent Our own.

  1. PRIVACY AND COOKIES

Our collection and use of personal information is governed by Our Privacy Policy and Cookie Policy.

By submitting information through Our Site, you confirm that the information is accurate and that you have the authority to provide it.

  1. CHANGES TO THESE TERMS

We may revise these Terms and Conditions from time to time.

The updated version will be published on Our Site and will take effect when posted unless otherwise stated.

You should review this page periodically. Your continued use of Our Site following a change means that you accept the revised Terms and Conditions.

  1. TRANSFER OF RIGHTS

We may transfer Our rights and obligations under these Terms and Conditions to another organisation, for example as part of a business sale, restructuring or reorganisation.

You may not transfer your rights or obligations without Our prior written consent.

  1. SEVERABILITY

If any provision of these Terms and Conditions is found to be unlawful, invalid or unenforceable, that provision will be treated as removed to the minimum extent necessary.

The remaining provisions will continue in full force and effect.

  1. NO WAIVER

If We delay or fail to enforce any provision of these Terms and Conditions, this will not constitute a waiver of Our rights.

  1. LAW AND JURISDICTION

These Terms and Conditions and any dispute or claim arising from them shall be governed by the laws of England and Wales.

If you are a business user, the courts of England and Wales shall have exclusive jurisdiction.

If you are a consumer, you will retain any mandatory rights available under the laws of your country of residence. Proceedings may be brought in the courts applicable to your place of residence where required by law.

  1. CONTACTING US

Questions about these Terms and Conditions should be sent to:

Email: hello@smartmeetings.io

SMART MEETINGS LTD
Kemp House
152–160 City Road
London
EC1V 2NX
United Kingdom

Scroll to Top
Talk to our team